By-Laws

Article2
Officers

Section 1 - Officers. The officers of the 35th Division Association shall be as follows: President, 1st Vice-President, 2nd Vice President, 3rd Vice-President, Executive Secretary, Treasurer, Chaplain, Sergeant-at-Arms, and Judge Advocate.

Section 2 - Vacancies. Any officer who shall neglect or improperly perform the duties incumbent upon him or her may be removed by a vote of three/fourths of the members of the Executive Committee present, after proper notice of hearing.

In the event that the office of President or a Vice-President shall become vacant, the officers next following in the order named above shall advance in order to fill such vacancy or vacancies. Any unfilled vacancies shall be filled by the Executive Committee. In the event that the office of the Executive Secretary or Treasurer shall become vacant, the President shall appoint a replacement until the next regular or special meeting of the Executive Committee, at which time the vacancy will be filled.

Section 3 - Duties & Powers of Officers.

    President - It shall be the duty of the President to preside at all meetings of the Association and the Executive Committee, to enforce a strict observance of the Constitution and By-Laws, to appoint such committee chairpersons and committees as needed, to provide leadership in the planning of the Annual Conference, and to perform such other duties as custom and parliamentary usage require.

    Vice Presidents - The Vice-Presidents shall, when called upon, assist the president and, in his absence, perform his duties. In the event of a vacancy in the office of the president they shall succeed in numerical order. In the event of a vacancy in the office of a Vice-President they shall succeed in numerical order, with the Executive Committee filling any remaining vacant Vice-Presidency.

    Executive Secretary - The Executive Secretary shall record the proceedings of the Annual Meeting and Executive Committee meetings, keep the Constitution and By- Laws of the Association, maintain copies of all official letters and official communications, give notice of all meetings of the Executive Committee, and care for the archives of the Association. Compensation for the Executive Secretary shall be set by the Executive Committee at the Annual Reunion.

    Treasurer - The Treasurer shall collect all monies due the Association, receipt all monies, and account for the same. He shall give bond in such amount as the Executive Committee shall direct, the premium of such bond to be paid by the 35th Division Association. He shall keep account of all his receipts and expenditures and shall pay over and deliver to his successor in office all money, vouchers, books, and papers belonging to the Association, upon approval of his successor’s bond or as the Executive Committee may direct. He shall prepare all financial materials for the Annual Audit and shall be responsible for filing of all IRS Form 990 Income Tax Returns and other required State and Federal filings.

    Chaplain - The Chaplain shall offer prayer at the opening and closing of the Executive Committee Meetings, Annual Meeting, and Banquets and Ceremonial Events of the Association. He shall plan for and officiate at the annual Memorial Service, held as part of the Annual Reunion.

    Judge Advocate - The Judge Advocate shall advise the President and Executive Committee on any legal matters and serve as parliamentarian at any meeting of the Association. In the event the Judge Advocate is not available, the President shall appoint a member in good standing as a temporary replacement.

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